Privacy policy

1. Data controller

Oy Site Logic Ab
Business ID: 1952691-8
Albertinkatu 38 M 6
00180 Helsinki, Finland

2. Contact person for data protection matters

For questions about data protection and the processing of your personal data, please contact:

Magnus Björklöf
magnus.bjorklof@sitelogic.fi
+358 40 773 7660

3. Name of the register

Customer and marketing register of Oy Site Logic Ab’s Sauli AI service.

4. Purpose and legal basis of processing

Personal data is processed for the following purposes:

1. Enquiries and demo requests: Responding to enquiries sent via the website form or otherwise, and scheduling demos.
2. Managing customer relationships: Processing service orders, invoicing, customer communications and fulfilling contractual obligations.
3. Marketing: Marketing communications about the Sauli AI service.
4. Service development: Analysing website use and improving the user experience.

Legal bases for processing:

• Contract: Managing customer relationships and orders.
• Consent: Use of cookies and consent-based marketing.
• Legitimate interest: Responding to enquiries, marketing based on a customer relationship and developing our business.

5. Data collected

The register contains the following data:

• Basic details: Name, email address, phone number, company name and business ID.
• Enquiry details: Messages sent via the contact form or by email.
• Customer details: Services ordered, invoicing details and communication history.
• Marketing preferences: Consent to marketing communications (opt-in) or refusal (opt-out).
• Technical data: Data about website use collected with cookies (e.g. IP address, browsing time).

6. Sources of data

Data is mainly collected:

• From you directly, via web forms, email or other communication.
• From website use, via cookies and analytics tools (e.g. Google Analytics).

7. Disclosures and transfers outside the EU/EEA

We use trusted service providers to process data. Some of these providers are located outside the EU/EEA, in particular in the United States.

FormSubmit (contact form)
Details submitted through the website contact form are forwarded to our email via the FormSubmit service.

Google (analytics)
We use Google Analytics 4 and Google Tag Manager on the site to measure visits and develop the site. Google Ireland Limited is the service provider in Europe, but data may be transferred to Google LLC in the United States. Google is certified under the EU-US Data Privacy Framework (DPF).

Cookiebot (cookie management)
The site uses Cookiebot to manage cookie consent. Cookiebot stores a record of the cookie choices you make.

We do not sell or rent your data to third parties for marketing purposes.

8. Data processed in the Sauli AI service

This policy covers the customer and marketing register of the Sauli AI service and the website. Data processed in the Sauli AI service on behalf of our customers, such as order and quote emails with their attachments, is processed in accordance with the customer agreement and its data processing agreement. For that data, the customer is the controller and Oy Site Logic Ab is the processor.

9. How data is protected

The register is handled with care, and data processed in information systems is appropriately protected.

• Technical safeguards: Traffic between the site and the server is protected with SSL encryption (HTTPS). Databases and systems are protected by firewalls and passwords.
• Access rights: Only those Oy Site Logic Ab employees or subcontractors who need the data for their work have access to personal data.

10. Retention period

Personal data is kept for as long as necessary for the purposes described above.

• Enquiry and demo request data is kept for as long as needed to respond and to manage any resulting customer relationship.
• Data processed on the basis of marketing consent is kept until consent is withdrawn.
• Customer invoicing data is kept for the period required by the Finnish Accounting Act (6 years from the end of the financial year).

11. Your rights

You have the following rights regarding your data:

• Right of access: The right to check what data has been stored about you.
• Right to rectification: The right to have inaccurate data corrected.
• Right to erasure: The right to request deletion of your data (“right to be forgotten”) unless there is a legal obligation to keep it.
• Right to object: The right to prohibit the use of your data for direct marketing.

All requests must be sent in writing to the contact person named in section 2.

12. Cookies

Our site uses cookies to improve the user experience and to collect visitor statistics. We use Cookiebot, which lets you manage your cookie settings and give or withdraw your consent at any time. More information: Cookies.